COI tracking for property management
Every vendor that walks onto one of your properties — landscapers, HVAC techs, roofers, snow removal crews — is a liability question with your name on it. If their general liability lapsed last month and someone gets hurt, the claim finds its way to the owner, and the owner finds their way to you.
CoverWarden reads every certificate the moment it arrives, checks it against your requirements, and chases the vendor (and their insurance agent) before anything expires. No spreadsheet, no calendar reminders, no chasing PDFs through your inbox.
Built for how property managers actually collect COIs
Certificates arrive by email, from agents you've never spoken to, in whatever format the carrier spits out. CoverWarden meets that reality:
- Connect your Gmail inbox and PDF certificates from known vendors file themselves — no uploading.
- Every vendor gets a no-login upload link you can drop into any email; agents use it without creating an account.
- Requirements are set once per portfolio and overridden per vendor when a lease or owner demands more.
- 30/14/7-day expiry chasing emails the vendor and the producing agent listed on the certificate.
Owners ask about endorsements. Most tools can't answer.
Additional insured status, waiver of subrogation, primary & non-contributory wording — the protections owners and their attorneys actually care about live on the endorsement pages, not the certificate face. Most affordable COI tools never open those pages; enterprise services route them to a human review team and bill accordingly.
CoverWarden reads the endorsement pages in the same pass as the certificate: CG 20 10 / CG 20 37 form detection, waiver and P&NC verification, with the exact wording quoted back as evidence. You can answer an owner's question in one click instead of one week.
Flat pricing that fits a management company
Plans are priced by vendor count — $79/mo for up to 50 vendors, $149 for 150, $299 for 500 — with unlimited certificates, unlimited team members and every feature on every plan. No per-certificate fees, no annual contract, no onboarding call required.
Frequently asked questions
Can I set different insurance requirements for different vendors?
Yes. Org-wide defaults apply to everyone, and any vendor can carry an override — higher GL limits for roofers, workers comp required for anyone on a ladder, endorsements for owner-mandated trades.
Do my vendors need to create accounts?
No. Vendors and their agents upload through a tokenized link with no login. Most managers never touch a PDF again.
Upload a certificate and see the verdict in about a minute — 14-day free trial, no card, no demo call.