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Email intake

Certificates already arrive by email. Connect that inbox once and PDF attachments from known senders file themselves — no forwarding, no uploading.

Connecting

Settings → Certificate inbox → Connect Gmail (account owner only). You'll authorize read access through Google's standard consent flow; the connection can be disconnected there any time.

How matching works

Every few minutes CoverWarden scans recent inbox mail for PDF attachments. The sender's address is matched against your vendors' contact and agent emails: a match files the PDF as that vendor's certificate and extraction runs as usual. Unmatched senders are logged in Activity with a note — add that email to the right vendor and future sends match automatically.

Good hygiene

  • Use a dedicated inbox (certs@yourcompany.com) if you can — cleaner matching, cleaner audit trail.
  • Keep vendor agent emails filled in; agents send most renewal certificates.
  • Watch Activity the first week to catch unmatched senders and fill in missing addresses.
Questions the docs don't answer? Email coi@vcorp.co — a human reads it.